As an Administrative Assistant at Jenik Services Inc you will play a crucial role in ensuring the smooth day-to-day operations of our organization. You will provide administrative and clerical support to our team, helping us maintain efficiency and productivity.
Job details
- Location: Calgary, AB
- Salary: 16.50 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Shipping company or agency
Responsibilities:
- Calendar Management: Schedule appointments, meetings, and events for team members. Coordinate conference calls and manage shared calendars.
- Communication: Handle phone calls, emails, and correspondence, ensuring messages are directed appropriately and responded to promptly.
- Document Management: Organize and maintain digital and physical documents, files, and records. Ensure data is accurately stored and easily accessible.
- Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation for team members when necessary.
- Data Entry and Reporting: Input and manage data in spreadsheets, databases, and other software. Prepare reports, charts, and presentations as needed.
- Meeting Support: Assist in the preparation of meeting materials, agendas, and presentations. Attend meetings to take minutes when required.
- Office Organization: Maintain office supplies, order inventory, and keep the office well-organized and tidy.
- Customer Service: Provide courteous and professional assistance to clients, customers, and visitors, both in person and over the phone.
- Special Projects: Assist with ad-hoc projects and tasks as assigned by team members or management.
Qualifications:
- High school diploma or equivalent; college degree or relevant certification is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication skills, both written and verbal.
- Exceptional organizational and time management abilities.
- Attention to detail and accuracy in data entry and record-keeping.
- Discretion and the ability to handle confidential information.
Benefits:
- Competitive salary, commensurate with experience and skills.
- Comprehensive benefits package, including healthcare, dental, and retirement plans (if applicable).
- Opportunities for professional development and training.
- A collaborative and supportive work environment.
- Employee discounts on our products/services (if applicable).
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS PowerPoint
- MS Windows
- Electronic mail
- MS Outlook
Additional information
Personal suitability
- Ability to multitask
- Excellent oral communication
- Flexibility
- Time management
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
info@jenikfreight.com
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Advertised until
2023-11-02
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What is an Administrative Assistant?
An administrative assistant is a professional who provides administrative and clerical support to individuals, teams, or departments within an organization. Their responsibilities may include managing schedules, handling correspondence, and performing various office tasks.
2. What are the primary responsibilities of an Administrative Assistant?
Key responsibilities include:
- Calendar Management: Scheduling appointments, meetings, and events for executives or teams.
- Communication: Handling phone calls, emails, and correspondence on behalf of their supervisors.
- Document Management: Organizing and maintaining documents, files, and records.
- Travel Arrangements: Booking flights, accommodations, and transportation for business trips.
- Data Entry: Inputting and managing data in spreadsheets, databases, or other software.
- Office Organization: Ensuring the office is well-organized and supplies are stocked.
- Meeting Coordination: Arranging meetings, preparing agendas, and taking meeting minutes.
- Customer Service: Providing support to clients or customers through phone or email.
- General Assistance: Assisting with tasks as needed to support the smooth functioning of the organization.
3. What skills are important for an Administrative Assistant to have?
Important skills include:
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in office software, such as Microsoft Office Suite.
- Attention to detail for accurate data entry and record-keeping.
- Adaptability to handle various tasks and changing priorities.
- Discretion and the ability to handle confidential information.
4. Is a college degree required to become an Administrative Assistant?
A college degree is not always required, but it can be beneficial. Many administrative assistants have completed post-secondary education or vocational training programs to enhance their skills.
5. Are there opportunities for career advancement as an Administrative Assistant?
Yes, experienced administrative assistants can advance to roles such as Executive Assistant, Office Manager, or Administrative Coordinator. Further education or specialized training can open up more opportunities.
6. What industries employ Administrative Assistants?
Administrative assistants are employed across various industries, including business, healthcare, government, education, and non-profit organizations.
7. How can someone become an Administrative Assistant?
To become an administrative assistant, individuals can start by gaining relevant skills and experience, which may include completing courses in office administration, computer skills, and business communication. Networking and job searching on online platforms are also effective ways to find entry-level positions.
8. What qualities make a great Administrative Assistant?
A great administrative assistant is proactive, resourceful, and adaptable. They excel at multitasking, have a positive attitude, and are committed to helping their colleagues and organization succeed.
9. Is certification available for Administrative Assistants?
Certification programs, such as the Certified Administrative Professional (CAP) credential, are available and can enhance an administrative assistant’s qualifications.
10. What is the typical work environment for an Administrative Assistant?
Administrative assistants work in office settings, but remote work opportunities have become more common, especially with advancements in technology.
